Neighborhood Update 1-2-2016

Hello Neighbors,

Happy New Year to all! My name is Alexis VanKerkhove and I am the current HOA president. This has been an exciting year for the neighborhood. We have finally started moving forward with improving the entrances. In October 2015, new LED (low maintenance) lights were installed at the front monuments. In December 2015, a new sprinklers & drip irrigation system was installed. Spring 2016, new landscaping will be planted at both of front entry monuments.

With annual dues now mandatory, our finances are strong. We have seen a significant increase in our HOA dues participation. The board has been able to move forward with much needed repairs.

2015 brought new laws which were passed by the Texas Legislature regulating the operation of homeowners associations. The Shepherds Glen HOA board is making every effort to stay in full compliance with these laws. I am happy to announce on December 29, 2015, the board voted and agreed to hire 4Sight Neighborhood Management to oversee the day-to-day operation of the neighborhood. 4Sight will be responsible for a list of tasks like bookkeeping, filing taxes, repairs and maintenance just to name a few. In addition, 4Sight will work closely with the Architectural Control Committee-ACC (also referred to as Architectural Review Committee- ARC), to ensure the integrity of our neighborhood stays aesthetically pleasing. Most importantly, 4Sight will continue to make certain our HOA is following the proper requirements with the IRS and compiling with Texas operation of homeowner association laws. Contact information for 4Sight will be posted once the transition in complete.

In closing & on a personal note, I would just like to say… my husband Scott (Moerschell) and I have always loved the ‘feel’ of this neighborhood before finally moving here 2 & 1/2 years ago. I volunteered to be on the board the same month we moved in. I am proud to say with some of past & present board members dedication & help- we have conquered obstacles and are now on the downward slope. I appreciate all the holiday spirit throughout the neighborhood this past year. Most importantly, I appreciate the support our neighbors have shown to our volunteer members of the HOA board. The neighborhood also needs more committee volunteers. Don’t sit on the sideline, I encourage everyone to get involved. Please feel free to email me if you have any questions or concerns at or if would like to get involved.

Wishing everyone a happy & healthy 2016,

Alexis VanKerkhove (Moerschell)

Neighborhood Reminders

The Architectural Control Committee- ACC (also referred to as Architectural Review Committee, ARC) keeps our neighborhood in good shape by helping homeowners comply with the architectural standards set in the association covenants. As our subdivision matures we are seeing a number of things like fences and roofs needing repaired or replaced. So what are the rules regarding exterior home projects?  When in doubt, ask the ACC. Major alterations made to the exterior of your home needs to be presented to the Shepherds Glen ACC* for review. These changes must also comply with the HOA restrictive covenants provided to you when moving into the neighborhood. A copy can be found under the HOA documents tab.

*All requests must be submitted in writing to the HOA neighborhood management company, 4Sight. Contact information for 4Sight can be found at the bottom of this website.

This approval process applies to all modifications to the exterior of your home, including, but not limited to:

  • Roofs
  • Fences
  • Driveway modifications
  • Exterior paint
  • Patio covers
  • Home additions

Again, these are just basic guidelines.

And as a reminder… Please be considerate of your neighbors. Little things like bringing in your garbage cans the same day after trash collection is greatly appreciated.

Please also be aware & courteous of street parking. Shepherds Glen Restrictive Covenants clearly states~ no parking on Shepherds Glen Road.  The HOA politely asks not to block or hinder entry/exit of a neighbor’s driveway or block mailboxes.

Neighborhood Update 10-5-2014

Hello Neighbors;

My name is Frank New. I am currently President of the Shepherds Glen HOA. I want to update you on what the board has been working on for our neighborhood.

Since our election the board has focused our efforts on a couple key issues. 1. Our neighborhood entries. 2. IRS & Texas Comptroller compliance. Tax returns have not been filed for many years. 3. Lack of participation in HOA dues.

The main focus of my attention has been the entries to our neighborhood, Shepherds Glen Rd. and Green Pastures. Most of you will remember, the land at our entries is owned by Johnny Jones (the developer of Shepherds Glen) and TXDOT. I have met with Mr. Jones, and, he is interested in selling the land to the HOA. Unfortunately, as the current HOA board has discovered, Shepherds Glen HOA has lost its state charter due to not filing its annual tax returns, and we are working on getting the charter re-instated prior to purchasing any property. To get the charter re-instated we must file all years of missing tax returns, both federal and state. (Back to 2006 for the State and back to 2008 for Federal.) Texas requires all back tax returns be filed and Federal (IRS) requires only the past six years of tax returns be filed. At this point you should be telling yourself, “we don’t pay taxes, we are a non-profit”. You are correct, BUT, we still have to file a tax return, even though, if done properly and timely, there should be no taxes due. However, in our current situation, there will be taxes due, and possibly a penalty.

Our treasurer Nancy Swenson has had several meetings with the IRS and State of Texas Comptroller, and we are attempting to finalize all filings that the state is requiring in order to request from the Secretary of State that our charter be re-instated. A couple more trips to the IRS and State Comptroller, and we should have our tax debacle cleared up. If you see Nancy out walking her dog, give her a hug. She has worked diligently to get this straightened out. Some of you might be aware that every time you have a meeting with the IRS or State Comptroller of Texas, you start over with a new person assigned to help you. It is frustrating to say the least. Once the taxes are cleared up, we can re-apply for our state charter. Once the charter is reinstated, I can get back to negotiating the purchase of the entries.

Which, brings me to the next issue requiring time from the board (we have had 15 board meetings this year) HOA dues. It is the boards’ opinion that $200 annual dues should be mandatory. We have monetary needs as a community. We have entrances to purchase and maintain, we have water bills to pay, it would be nice to have seasonal plantings at the entrances, we would like to see more block parties and new safer street lights. This will require a commitment from all of Shepherds Glen. That being stated, soon you will see the board members canvassing the neighborhood with an amendment to the restrictive covenants. The amendment is listed in the document section of this webpage. Along with the amendment is a letter from an attorney knowledgeable in our HOA, stating that the restrictive covenants can be amended with a simple majority vote of the lot owners. It is my hope that making the $200 annual dues mandatory will generate greater participation than the current 60 % of lot owners that faithfully support our neighborhood. We are asking you to support this amendment.

The annual meeting will be set very soon, and will be communicated through the HOA website. A sign will be posted at both entrances alerting you to important information on the website. Look for that information soon.

In closing, I want to thank the HOA board for their service this year. There has been so much work that has gone on this year. We have had meetings with The Shepherds Glen Developer, TXDOT (several times) Heath Water Department (several times), Heath city manager, IRS (several times), State of Texas(several Times) Attorneys(several times) Accountants(several times) Rockwall County officials(several times) electricians, surveyors, landscapers and plumbers. The board has tackled each issue with a positive attitude and is truly working for the betterment of our neighborhood. It is nice to be on a board where there are no hidden agendas, and no required task goes without a volunteer. Please join me in thanking Nancy Swenson, Jon Stewart, Jim Lauber, Cliff Craddock and Alexis Vankerkhove Moerschell.

They have gone above and beyond this year.

Frank New
2 Shepherds Way.

HOA Membership Clarification & Covenants and Restrictions

Every lot owner in Shepherds Glen is a mandatory member of the Homeowners Association.  This means that every lot owner is subject to the recorded covenants and restrictions that were filed with the original plat and the Association and it’s Bylaws created by the original developer transferring ALL authority and enforcement of said Covenants and Restrictions to the Association.  During the 2014 Annual Home Owners Meeting, the majority lot owners voted to make dues mandatory. The $200 mandatory annual dues are a very small amount that goes a long way to ensure our subdivision remains desirable, our values retain or improve in value, and our association fosters a sense of belonging and communtiy.  This happens by maintaining or more importantly improving our common areas by focusing on things like Entry Monument, Landscaping Installation and Maintenance, and capital improvements such as decorative light poles, etc.  It also allows our association to sponsor events for our members to get to know each other.  Please call with any questions or suggestions.